Sunday marked our first (unofficial) board meeting. We’re calling this one unofficial because, according to the research I did, the first meeting should follow a specific template for electing the board and ratifying bylaws. The bylaws are a work in progress at the moment.
Joining me at the meeting were Bryan Murley, Adam Hemphill, David Cohn, Jackie Hai, and Suzanne Yada. Missing, but also on the board, are Cody Brown, Andrew Dunn and Ryan Sholin. We started off with introductions, and then went on to discuss specifics of what will be in the bylaws (which Adam and I will work on drafting):
- Meetings will be held once a quarter preferably. Maybe twice-yearly if need be.
- The board will be comprised of 4 undergraduate students with at least a half-time course load, and 3 non-students
- 3 weeks notice will be given before every meeting. The chairman will be responsible for scheduling the meeting.
- Term for a board meeting will be 1 year.
- For voting, simple majority will be used to resolve most issues. Amendments to bylaws will be 2/3 majority.
- Quorum to hold a meeting will be 50% plus one.
- The primary responsibilities of the board will be to approve the annual budget, hire/fire the executive director, and helping to refine the overall vision.
Like I said, Adam and I will be drafting the bylaws beginning at the start of April, and the next (official) board meeting will be by the end of May.
Many apologies for missing the meeting.
Main question: Who will select the board?
I didn’t define that clearly enough. Who will select the next members of the board, since terms are one year?
Very good question. I don’t have an exact answer at the moment, but I’m operating under an assumption that some board members will serve more than one term. For that those who decide to move on, I believe the Executive Director will lead the search for new members, and then the Board will decide and vote them in.